When you personalize and organize a working space, it becomes functional and everything just flows without interrupting your line of thought. You don’t need to spend hours searching for an item or a document.
Besides, being tidy has its own perks, one of them being better health –both mental and physical. That is because the less clutter that’s on your desk, the less overwhelming your job seems.
If you are wondering how you can organize your desk for ideal workflow, here are SIX ways to pull that off.
One reason that coworking spaces are so functional is that they offer the right technology for the right job. People who work in these spaces are able to digitize their files conveniently due to the availability of high-speed internet, so there aren’t many paper documents lying idle all over the place. They are actually encouraged to print only when they have to because, if we are being honest, paper is the biggest culprit for cluttered workstations.
You can follow that example and digitize your workstation. Your to-do lists, monthly schedules, calendars, and other productivity tools should be digitized for easy access. You can synchronize those tools on your work computer, PC, and phone, and then set up notifications for each task, appointment, and meeting.
Find a comfortable chair and desk combo
If you have a 9-to-5, probably with a 1-hour lunch break, that means you sit at your desk for at least a quarter of every day, five days a week. That’s right: 25% of your active years are spent at your desk. That is why you need to ditch that wooden or plastic chair and indulge in a comfortable ergonomic desk chair.
A comfortable chair/desk combo can help you achieve the right posture so you don’t hurt your back. Make sure that your desk is big enough to accommodate all the tools you need for the job, and still leave you enough room to rest your arms when you work.
Digitizing is just one step towards making your desk organized. After all, not all documents can be digitized, and some digital files have to be printed every now and then.
When you do print something, chances are you put them in a folder and keep them “safe” just in case you need them later. But the truth is, the chances of you actually needing those papers are basically zero. They only clutter your space. That is why you should get rid of them as soon as you are done with them.
Create a “no-parking” zone
This is a section on your desk that you set aside for signing documents and resting your arms as you work. If you are not working on a document, it cannot stay in the no-parking zone.
On the left-hand side of this zone, place all the incoming items –then put the outgoing items on the right-hand side. That is, if you naturally work from left to right. If you work from right to left, make the necessary adjustments. The arrangement should feel natural.
Have all the resources you need right there with you
Not having the resources you need at your desk gives you a reason to procrastinate. You stand up to go grab a file in another office and that becomes your excuse to chat with everyone you meet along the way, or even to watch TV at the reception.
That is why you should place everything that you may need for the day at the desk. It is actually fulfilling to witness your pile of tasks get smaller as you work. It makes your efforts “visible.”
Personalize your space
Add a personal touch by bringing to the desk items that give you joy. It could be a photo of your family, an inspirational quote, or your favorite plant. However, you should be careful not to clutter your space in the process. The idea is to make the space fun and fulfilling to work in so that you can get more productive in the long run.
A proper workflow is a happy and productive workflow. It significantly reduces your levels of stress. It is worth noting that organizing your desk once in a month isn’t enough. You need to arrange your resources every morning and personalize the desk as per how you are feeling that day.